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How Should be Your Invoice Format?

How should be GST Invoice Format? what are Content of GST Invoice Format?How should GST Invoice Format Issued?What are Type of GST Invoice Format? What details are to be considered in GST Invoice Format? Can GST Invoice Format Revised? Answer to all Invoice Format Questions and Download Updated Invoice Format.

TAX INVOICE shall be issued for all taxable supplies containing description, quantity, value, rate of tax charged thereon.For GOODS, it shall be issued before or at the time of removal if it involves movement; otherwise, it shall be issued at thetime of delivery.For SERVICES, it shall be issued before or within 30 days of provision of service. For Banks, Financial Institutions,I nsurance Companies, the time limit is 45 days.

  • For supply of goods, tax invoice/ delivery challan shall be in triplicate:-
    • Original copy marked as “ORIGINAL FOR RECIPIENT”
    • Duplicate copy marked as “DUPLICATE FOR TRANSPORTER”
    • Triplicate copy marked as “TRIPLICATE FOR SUPPLIER”
  • For supply of service, tax invoice shall be in duplicate:-
    • Original copy marked as “ORIGINAL FOR RECIPIENT”
    • Duplicate copy marked as “DUPLICATE FOR SUPPLIER”

 

 

 

THE TAX INVOICE SHALL CONTAIN THE FOLLOWING DETAILS:-

  • Name, address and GSTIN of the supplier;
  • Serial number not exceeding 16 characters;
  • Date of issue;
  • For registered recipient
    • Name, address and GSTIN /Unique ID Number of the recipient
    • The address of delivery,
  • For un-registered recipient
    • Name and address of recipient;
    • The address of delivery;
    • Name of state and its code, only where the taxable value of supply is 50000/- or more;
  • HSN code;
  • Item details i.e description, unit price, quantity of goods
  • Taxable value taking into account discount or abetment, if any;
  • Rate and amount of Tax (CGST,SGST or IGST)
  • Place of supply with name of state, in case of a supply in the course of inter-state trade;
  • Place of delivery if it is different from place of supply;
  • Whether the tax is payable on RCM;
  • Signature of the supplier

 

For Export, the invoice shall carry an endorsement “SUPPLY MEANT FOR EXPORT ON PAYMENT OF INTEGRATED TAX” or “SUPPLY MEANT FOR EXPORT UNDER BOND OR LETTER OF UNDEERTAKING WITHOUT PAYMENT OF INTEGRATED TAX”

A registered person may issue a consolidated tax invoice for such supplies at the close of each day in respect of all such supplies and not issue a separate tax invoice if-

  • The recipient is un-registered; AND
  • The recipient does not require such invoice.

Download GST Invoice Formats :

GST Inter State Invoice Format

GST Intra State Invoice Format

GST Invoice Format for Composition Scheme Dealers

GST Invoice Format for Service providers

GST Payment Voucher Format

GST Receipt Voucher Format

GST Refund Voucher in Excel

GST Revised Invoice Format

Payment Voucher

GST Bill Format in Excel

GST Credit Note Format

GST Export Invoice Format

Also Read:-

Exclusive: Everything On Composition Scheme with Example

Impact on Second Hand Goods Industry (an undiscussed theory)

  • For supply of exempted goods or services and those under composition scheme, supplier shall issue BILL OF SUPPLY instead of tax invoice and shall contain all details as in tax invoice except rate and amount of tax [rule 49]
  • For receipt of advance payment with respect to any supply, supplier shall issue RECEIPT VOUCHER. If supply is not made against such advance, supplier shall issue REFUND VOUCHER. These vouchers shall contain all particulars as in tax invoice with amount of advance taken or amount of refund. [rule 50, 51]
  •  Tax under GST [SGST/CGST/IGST] shall be collected only by registered persons [sec. 32(1)] in accordance with respective Acts and Rules [sec. 32(2)]
  • After issue of tax invoice, if the taxable value and tax charged are found to be higher or in case of return of goods by recipient, supplier shall issue CREDIT NOTE.[sec 34(1)]
  • After issue of tax invoice, if the taxable value and tax charged are found to be lesser, supplier shall issue DEBIT NOTE . [sec.34(3)]
  • Person liable to pay tax on reverse charge basis shall issue PAYMENT VOUCHER containing all details as in tax invoice and also the details of tax paid [rule 52]
  • Person who is transporting goods for job work or for purposes other than supply or when the quantity is not known at the time of supply, shall issue DELIVERY CHALLAN containing all details as in tax invoice. [rule 55]

 

 

Particulars Bill of supply Receipt voucher Refund voucher Payment voucher
Name , address and GSTIN of supplier Y Y Y Y
Serial Number Y Y Y Y
Date of its issue Y Y Y Y
Name, address & GSTIN, if registered, of recipient Y Y Y Y
HSN code Y × × ×
Number &  date of receipt voucher issued Y × Y
Item details i.e description, units or quantity Y Y Y Y
Amount of advance taken × Y × ×
Amount of refund made × × Y ×
Value of supply of goods or services Y × × ×
Amount paid × × × Y
Rate & amount of tax × Y Y Y
Place of supply along with state name, in case of supply in course of inter state × Y × Y
Whether  tax is payable on RCM × Y Y ×
Signature or digital signature Y Y Y Y

 

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CA Vishal Poddar

PRACTICING SINCE LAST 14 YEARS.  DELIVERED LECTURES ON GST, DEMONETISATION, BENAMI PROPERTY TRANSACTIONS AT VARIOUS FORUMS, BRANCHES OF ICAI, INDUSTRY. GST IMPACT STUDY & IMPLEMENTATION ASSIGNMENTS FOR INDUSTRIES.

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